Sending Messages to Participants

You want to send a message by e-mail to multiple participants or just one participant of a job.

PrerequisiteClosed You are the creator of the job or have corresponding permissions.

  1. Open the data sheet.

  2. Go to the Participants tab.

  3. Click on Message to All.

  4. This opens the Message dialog box. The participants are already entered as recipients.

    Note: Click on the × symbol after the name to remove a participant from the recipient list.

  5. Optional: You can add additional recipients by searching for users using the input field. If the user is not a participant, you are asked whether you want to add this user as a participant. Note that you can still send the message to the user even if you do not enter the user as a participant.

  6. Enter the subject and the message in the input fields.

  7. Choose Send.

You have sent a message to all the recipients.

The recipients will receive an e-mail with the subject Job: Added as participant.

You do not want to include all participants and only want to send a message specifically to one person.

  1. Open the data sheet.

  2. Go to the Participants tab.

  3. Click on the letter icon next to any participant to whom you want to send the message.

  4. Enter the subject and the message in the input fields.

  5. Choose Send.

The message is sent to the selected recipient.